'Best Of' Tools & Applications

Best Data Organizer


Airtable is like Excel but way more powerful and way easier to use. Tons of field types, including ways to connect fields between tables and calculate values.

Documentation is wonderful and easy to follow, and they have tools to get you started. They have native apps and a web app.

I haven't seen a competitor in this space that even remotely adds up to Airtable.

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Best Bookmark Manager


Raindrop lets you add bookmarks right from the browser. Lets you categorize and tag them. Customize with icons and colors.

App lets you visit the bookmark right in the application. Some sites have a read-only view. Website and native apps available.

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Best Email Marketing


Mailerlite makes it super easy to put together email sequences and other campaigns. It integrates with a ton of tools, has pretty good subscriber management, and some good design templates. They've got a stellar community around it, so it's always easy to find the answers you're looking for.

Honorable Mention: Active Campaign. I haven't had the chance to use this product extensively, but my first impressions are that it's a good tool to keep my eye on.

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Best Mileage Tracker

Stride Tax

The overall Stride company provides tools for health, dental, and vision insurance, but they also have a tracker that lets you input expenses and has a mileage tracker you can use for anything.

I find it helpful to track how many business miles I have driven. I haven't used it yet for expense tracking, but it's a great option to have. It's free and doesn't have any annoying ads.

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Best Inbox Organizer


unroll.me is an app that you use to either unsubscribe from emails, keep emails coming to your inbox, or "roll up" the email into a single email that comes once a day (morning, afternoon, or evening).

This keeps the email noise to a minimum and lets you push all those emails you still want but don't need into one convenient email.

They do take data from your emails and sell it to other companies, but they don't compromise your emails or other personal data. I prefer an organized inbox over my anonymous data.

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Best Invoicing/Contract Software

Inly Sign Up for Free

Best Project Management Software

Asana Sign Up Now

Best Overall Communication Tool

Slack Sign Up Now

Best Scheduler

Calendly Sign Up Now

Best Landing Page Builder

Instapage Sign Up Now

Best Password Manager

LastPass Sign Up Now

Best Browser

Vivaldi Sign Up for Free

Best Time Management Tool


There are a lot of ways to track your time, but it's often nice to have a completely separate, dedicated resource for tracking time. This allows you track time for personal things, research, as well as work stuff without having to do any type of work-arounds like adding a client that is "Misc" or "Self".

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Notes: They recently made an update to the Mac desktop app, and I'm loving it.

Best Video Conferencing


Best Money Management/Budget Tool


Best Payment Processing


Best Contracts/Digital Signing


Best Analytics/Tracking/Heatmaps


Best Screencapture/Recording


Best CRM


Why bother making another 'best of'?

As a web developer, I interact with tools every day that do all kinds of things. I try a lot of apps and programs for research and professional curiosity, and I can determine how easy they are to integrate with other programs.

These are products that I have love and use on an almost daily basis. Some involve your website and some don't, but it's all part of the same goal of finding more time to do other things, stopping repetative tasks, and improving organization.

How do you decide what's best?

To become the best in a category, the app or program has to score high in the following ways:

I may include affiliate links if I have them. You can also visit these companies directly. The most important goal is to develop an up-to-date list of resources.

Use something that's not on this list? Got something to suggest? Send me an email with your tools and suggestions!